Bring your guests together
Make guest transport part of the occasion, with a shared plan for collection, arrival and the journey home.
- 01
Your guest numbers
Include everyone who needs transport and tell us whether the same passengers will travel on the return journey.
- 02
The important timings
Share the ceremony or celebration start time, your preferred arrival time and the planned end of the evening.
- 03
Guest pickup and return
List each collection address in order. Include venue access instructions and tell us if you need different return departure times or a tailored journey.
Planning this journey
List the venues and hotels in full, then describe each proposed journey with its date, collection time and passenger number. Distinguish ceremony guests, evening arrivals and the final returns. Count the people expected on each movement rather than assuming every wedding guest uses every journey.
Repeated shuttles are not a single instant-priced return trip. Send the full schedule as a tailored enquiry, including gaps between movements and any return after midnight. Our team needs to consider the route, boarding time, driver arrangements and availability before a plan is confirmed. Do not assume one coach can serve overlapping departures just because the venues look close on a map.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Give each journey its own guest list
A hotel collection before the ceremony may carry a different group from the journey to the reception. Record who needs each leg, including children, accompanying organisers and anyone joining later. Give guests a named meeting point and explain which departure they should use. If a venue has a wedding coordinator, ask for coach access and waiting guidance, then share it with our team. Discuss particular travel requirements and items such as buggies or luggage in advance rather than assuming space or vehicle facilities. Keep a lead wedding contact available to coordinate the agreed movements.
Make the final return an agreed part of the celebration
Decide whether guests leave together or whether the plan needs several hotel returns. A separate late departure must be included in the enquiry, with the correct date if it is after midnight. Set the boarding time around when guests will actually be ready, not simply when the music ends. Confirm whether hotel drop-offs are a reverse of the earlier pickup route or a different arrangement. Wedding venues, accommodation and other celebration services are separate from transport. If guest numbers or the running order change, send one updated schedule before sharing revised travel details with guests.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.