A clear plan for your school group
Bring the journey details together so the people organising your trip can work from one clear plan.
- 01
Passengers and accompanying adults
Include everyone travelling in your passenger total. Tell us about luggage, equipment and any particular travel requirements when you enquire.
- 02
School pickup and arrival
Give the exact collection address, the arrival deadline and the time your group needs to be ready for collection. Share any access instructions from the school and destination.
- 03
The journey home
Set out the finishing time, return pickup point and emergency contact for the organiser. Ask our team about any requirements that need confirming before you book.
Planning this journey
Provide the prom date, full venue address and the time the group needs to arrive. Count pupils and any accompanying adults in the passenger total. Confirm whether the booking is being organised by the school or by a separate group, and appoint one lead contact for the transport arrangements.
Add the proposed collection point and the return boarding time. If the evening finishes after midnight, give the correct homeward date. Explain whether the same group returns together, whether some pupils make other arrangements and whether drop-offs differ from the outward route. A more involved collection or return schedule needs a tailored enquiry.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Plan the meeting point around the whole group
Give passengers a precise place to assemble rather than relying on a general school address or a nearby road. Check coach access and allow time for the organiser’s own register and boarding arrangements before the intended departure. The school or group organiser is responsible for its supervision, permissions and participant procedures. Tell our team about any particular travel requirements before booking. If the group wants photographs before leaving, build that into its own meeting plan rather than expecting it to fit inside the coach collection time. Do not assume decorative extras or onboard facilities are included.
Keep the return instructions as clear as the arrival
Ask the venue where coaches should collect guests at the end of the event. Share that point, the boarding time and the lead contact with everyone travelling, including the people arranging onward collection. Prom admission, entertainment and other event services remain separate from the transport booking. If passengers join at more than one address, record the numbers and agreed route for each leg. Tell us about a different homeward destination or a separate later group before requesting the quote. A clear list of who needs the return helps prevent the event attendance total being mistaken for the transport headcount.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
What should a school trip organiser prepare?
Prepare the total passenger count including accompanying adults, pickup and destination addresses, arrival and return times, and an organiser contact. Tell us about equipment, luggage and any particular travel requirements that need confirming.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.