Make the journey part of the plan
Agree where to meet, when to arrive and how everyone will get home before the day of your event.
- 01
The event and your group
Give the event name, date, venue and passenger total. Coach hire is transport for your group; arrange admission separately unless your booking explicitly says otherwise.
- 02
Getting there together
Provide the collection addresses in order, your preferred arrival time and any coach access or parking instructions supplied by the venue.
- 03
Meeting after the event
Plan the return collection point and an organiser contact. Tell us about any event-specific road restrictions or staggered finishing times you already know about.
Planning this journey
Provide the event name, date and the exact place your group needs to reach. Explain whether there are different start and finish locations, several race distances or separate reporting times. Count supporters and organisers as well as runners, and tell us about bags or other equipment.
Share the event organiser’s coach-access information and any known road closures. A public event map does not confirm a coach stopping point, so the arrival and collection arrangements need checking.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Plan before the start line
Allow for the group’s own registration, bag drop, preparation and walk to the start area. Give the time you need to be ready on site, not just the race start. If passengers are divided between distances, make clear who is travelling on each outward or return movement.
Choose a realistic homeward collection
Finish times vary between runners. Agree when the whole group will be ready and where the coach can collect away from restricted roads. If you need a transfer from the finish back to a different pickup area, or several departure times, explain the complete requirement in a tailored enquiry.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
Does private coach hire include event admission?
Private coach hire is transport for your group. Arrange event admission separately unless your booking explicitly includes it. Give us the event details and any venue instructions when planning the journey.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.