Your journey, properly planned
A good group journey starts with the right details. Put your route, passenger numbers and timings in one place.
- 01
Your group
Count everyone travelling, including organisers. Tell us about luggage, equipment and any particular travel requirements so we can discuss the right arrangements.
- 02
Your route
Add the exact pickup addresses in the order you would like to visit them, followed by your destination. Share any access instructions you already have.
- 03
Your timings
Choose a departure time or an arrival deadline. For a return journey, give the collection time and tell us whether you want the coach to wait or return later.
Planning this journey
Provide the full event name, location and date, then explain whether your passengers are spectators or need to report for a particular activity. Give the full headcount, including accompanying organisers, and the time the complete group needs to arrive. Registration, preparation and the event's public opening time may represent different travel requirements, so identify the one your group must meet.
Share the event organiser's current directions for coaches and any agreed arrival procedure. Do not rely on a general town postcode or assume spectator vehicle parking establishes coach access. Describe instruments, sports equipment, bags or other bulky items being taken so carrying arrangements can be discussed. If you need more than one journey, list each movement separately.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Build around the programme you are attending
Identify the activities your group wants or needs to stay for, including any presentation or later performance. Decide when everyone will be ready to leave, rather than selecting a return time from only the first competition. Explain any uncertainty in the schedule before booking. Event admission, participation arrangements and equipment remain the group's responsibility. If the organiser changes the programme or the event location, pass the revised details to our team so the transport plan can be reconsidered before your passengers rely on it.
Keep the group together at collection
Choose one lead contact and share the agreed meeting instructions with all passengers. A busy event departure needs a specific assembly point, not simply a request to find the coach. Include the group's own time to gather belongings and return to that point. For an overnight outing or several events, send a day-by-day itinerary with accommodation and every coach movement. Tell us if participants and spectators require different transfers or if some people are travelling home independently. Clear numbers for each leg help the enquiry reflect the actual journey.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.