Your journey, properly planned
A good group journey starts with the right details. Put your route, passenger numbers and timings in one place.
- 01
Your group
Count everyone travelling, including organisers. Tell us about luggage, equipment and any particular travel requirements so we can discuss the right arrangements.
- 02
Your route
Add the exact pickup addresses in the order you would like to visit them, followed by your destination. Share any access instructions you already have.
- 03
Your timings
Choose a departure time or an arrival deadline. For a return journey, give the collection time and tell us whether you want the coach to wait or return later.
Planning this journey
Begin with a realistic passenger count and one lead organiser. Include everyone who needs a seat, then decide where the group will meet and the time it needs to reach the destination. Gather the luggage and equipment requirements before requesting an estimate so the brief covers more than the headcount.
Agree whether the group needs a one-way transfer, a return journey or a programme with several stops. Give exact addresses and dates, especially when passengers are coming home on another day. If people join at different points, list the pickups in route order and record how many board at each one.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Turn individual plans into a shared brief
Collect the essential information before asking every passenger to make separate arrangements. A useful group briefing contains the collection point, boarding time, destination and organiser contact. Explain which journeys each person is using if the outward and return groups differ. Keep one current passenger list and nominate someone to check that everyone is ready at each collection. Sharing an early idea with the group is fine, but final joining instructions should reflect the transport arrangement agreed for the booking.
Keep transport and the rest of the outing aligned
Tell us about restaurant reservations, admission slots, accommodation and any other fixed commitments that affect the route. Build in the time your group needs to assemble, board and reach the activity after leaving the coach. A passenger-seat total does not settle luggage space or particular boarding requirements, so discuss those details with our team. The estimator is a practical starting point for a simple route. For several venues or a longer programme, send the complete brief for a tailored quote. Your group can then consider the actual transport requirement alongside its other bookings.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.