Make the journey part of the plan
Agree where to meet, when to arrive and how everyone will get home before the day of your event.
- 01
The event and your group
Give the event name, date, venue and passenger total. Coach hire is transport for your group; arrange admission separately unless your booking explicitly says otherwise.
- 02
Getting there together
Provide the collection addresses in order, your preferred arrival time and any coach access or parking instructions supplied by the venue.
- 03
Meeting after the event
Plan the return collection point and an organiser contact. Tell us about any event-specific road restrictions or staggered finishing times you already know about.
Planning this journey
Tell us whether the passengers are visitors attending the show or staff who need to arrive for exhibitor access. Provide the venue, event date, passenger total and the time you need to be there. List display materials, cases or equipment and discuss their carrying requirements before booking.
Do not assume the visitor entrance is the right place to unload equipment. Share instructions from the event organiser for coach access, unloading and passenger collection.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Separate passenger travel from exhibition logistics
Explain what is travelling with the group and what is being delivered by another supplier. Large displays, freight and unusual equipment need specific discussion; seat capacity does not establish available storage. Confirm the final collection address and any exhibitor access window with the venue separately.
Allow for the event closing routine
Exhibitors may need time to pack down after visitors leave, while a visiting group may be ready sooner. Give the expected boarding time for your particular passengers. If the journey spans several exhibition days or includes hotels, send the daily movements through the tailored enquiry or tour planner.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
Does private coach hire include event admission?
Private coach hire is transport for your group. Arrange event admission separately unless your booking explicitly includes it. Give us the event details and any venue instructions when planning the journey.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.