Your journey, properly planned
A good group journey starts with the right details. Put your route, passenger numbers and timings in one place.
- 01
Your group
Count everyone travelling, including organisers. Tell us about luggage, equipment and any particular travel requirements so we can discuss the right arrangements.
- 02
Your route
Add the exact pickup addresses in the order you would like to visit them, followed by your destination. Share any access instructions you already have.
- 03
Your timings
Choose a departure time or an arrival deadline. For a return journey, give the collection time and tell us whether you want the coach to wait or return later.
Planning this journey
Count every passenger and provide the competition venue, reporting time and expected finish. Ask the organiser about registration, changing access and coach arrival instructions. List costume bags, props or other bulky items so the carrying requirements can be discussed before you book.
If the group competes in several sessions, identify the earliest arrival requirement and the time the last passengers will be ready to leave. Do not base the return only on one performance slot.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Make the group briefing easy to follow
Give dancers and accompanying passengers the same pickup instructions and a clear organiser contact. Keep supervision, competition entry and backstage permissions with your own event arrangements. If some passengers are staying overnight or travelling independently, record which parts of the coach journey they need.
Allow for costumes, props and presentations
Describe items that cannot be packed as ordinary bags and discuss their dimensions where necessary. Include awards or other end-of-day commitments in the return plan. If the programme changes or the group’s equipment grows, update our team before assuming the original travel arrangement still applies.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.