Keep the group on the same schedule
Coordinate the details of your business journey before delegates or colleagues set off.
- 01
People and collection points
Confirm delegate or staff numbers, the exact collection addresses and a contact for the person coordinating the journey.
- 02
Your arrival deadline
Give the conference, meeting or event start time and the time you would like everyone to arrive. Include any venue access instructions.
- 03
Return and onward travel
Set out the finish time and return collection point. Tell us about additional destinations or a more complex itinerary for a tailored enquiry.
Planning this journey
Identify the people who need transport and where they will join: offices, hotels or another agreed meeting point. Include organisers and guests in the passenger total, and separate groups if they need different arrival times. Give the venue address, guest reporting time, programme finish and the time passengers will actually be ready to leave.
Distinguish one outward and return journey from a series of transfers. Several hotel collections, different guest waves or a venue change during the evening need the complete movement schedule sent as a tailored enquiry. Add luggage, presentation materials or other equipment for discussion, without assuming carrying space from the passenger total.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Design joining instructions for guests, not just organisers
Guests need an exact meeting point, a boarding time and a contact who understands the event plan. An office building or hotel name alone may leave them at different entrances. Ask the venue for coach drop-off and collection guidance, then include the agreed point in your guest communication. If transport is optional, keep a separate list of those using it rather than relying on the event attendance total. Record whether the same people return together or whether clients, speakers or staff have different finishing arrangements that require a separate movement.
Keep the movement schedule aligned with the programme
A reception, dinner and presentation may take place at different times or buildings. Tell us which arrivals cannot move and where the programme has flexibility. Include organiser setup journeys only if they are part of the transport requirement, and keep guest transfers separate from equipment deliveries. Coach hire does not include event production, venue entry or other guest services. If the organiser changes the running order, send the amended transport brief before circulating new collection times. One dated schedule helps everyone distinguish an estimate under discussion from the journeys that have actually been agreed.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.