Keep the group on the same schedule
Coordinate the details of your business journey before delegates or colleagues set off.
- 01
People and collection points
Confirm delegate or staff numbers, the exact collection addresses and a contact for the person coordinating the journey.
- 02
Your arrival deadline
Give the conference, meeting or event start time and the time you would like everyone to arrive. Include any venue access instructions.
- 03
Return and onward travel
Set out the finish time and return collection point. Tell us about additional destinations or a more complex itinerary for a tailored enquiry.
Planning this journey
Provide the conference venue’s coach entrance or agreed meeting point, delegate numbers and any hotel or office collections. Set the arrival requirement around registration and the first session, then give the time passengers will be ready after the programme.
Explain whether you need one outward and return journey or a series of timed transfers. Repeated hotel-to-venue movements, different delegate groups and split departure times need a tailored transport brief.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Match movements to the conference schedule
Identify fixed commitments such as speaker rehearsals, an early registration window or a dinner at another venue. Keep these separate from optional networking time. If several hotels are involved, list their addresses and passenger numbers so the proposed collection sequence can be assessed.
Make the delegate information easy to use
Give every passenger the same meeting instructions and a lead contact for the group. Include the return meeting point, especially if the conference finishes at another entrance. If the organiser revises the agenda or delegate numbers, update the transport plan before relying on the previous times.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.