Your journey, properly planned
A good group journey starts with the right details. Put your route, passenger numbers and timings in one place.
- 01
Your group
Count everyone travelling, including organisers. Tell us about luggage, equipment and any particular travel requirements so we can discuss the right arrangements.
- 02
Your route
Add the exact pickup addresses in the order you would like to visit them, followed by your destination. Share any access instructions you already have.
- 03
Your timings
Choose a departure time or an arrival deadline. For a return journey, give the collection time and tell us whether you want the coach to wait or return later.
Planning this journey
Give the party date, venue address and required arrival. Count colleagues, organisers and any invited guests who need seats, not simply everyone on the event invitation. Add the return boarding time and date, especially if the party continues after midnight. State whether the same people and pickup points are required on both journeys.
If several offices join the trip, list the collection addresses in order with numbers at each. The estimator supports up to four pickups for a straightforward route. Different homeward routes, several departures or an additional late collection need a tailored enquiry with each movement described separately.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Agree the return before sharing the invitation
A dinner finish, the end of entertainment and the venue closing time may be different. Choose the point at which your group will be ready to board and communicate it clearly. Ask the venue where a coach should collect guests, particularly if evening access differs from the daytime entrance. Nominate a company organiser to bring the travelling group together and share the meeting details in advance. If colleagues can choose different return times, explain that requirement when enquiring rather than assuming one return booking covers several separate departures. Keep a list for each agreed journey.
Make changes to numbers and routes visible
Party lists often change as guests confirm, so keep the transport count separate and up to date. Tell us about significant changes before relying on an earlier estimate. If the event includes a hotel stay, an office-to-restaurant transfer or a different final destination, include those addresses from the start. Catering, accommodation and party admission remain separate from coach hire. Do not build the event budget around an assumed seasonal discount or availability: request the date and route you need, then review the quote and arrangements with our team before treating the transport as confirmed.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.