Your journey, properly planned
A good group journey starts with the right details. Put your route, passenger numbers and timings in one place.
- 01
Your group
Count everyone travelling, including organisers. Tell us about luggage, equipment and any particular travel requirements so we can discuss the right arrangements.
- 02
Your route
Add the exact pickup addresses in the order you would like to visit them, followed by your destination. Share any access instructions you already have.
- 03
Your timings
Choose a departure time or an arrival deadline. For a return journey, give the collection time and tell us whether you want the coach to wait or return later.
Planning this journey
Start with the first pickup, the final destination and the number of passengers. Add the travel date, the time you need to arrive and the return requirement. If the group is visiting several places, list every movement in order, including how long you expect to spend at each stop.
The driver needs an agreed transport plan, not just the name of the main attraction. Tell us about booked sessions, loading requirements and any venue instructions that affect where the coach can approach or stop. For longer days or overnight travel, send the full programme so driving time and driver arrangements can be considered as part of the quote.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
What your group organiser looks after
Choose one person to coordinate the passenger list, meeting instructions and destination bookings. That contact should know who is joining at each stop and when the group will be ready to board. Schools and youth groups manage their own supervision and registers; event organisers manage admission and guest arrangements. The driver handles the agreed coach journey, but should not be treated as the group’s tour guide, event coordinator or passenger supervisor. Clear responsibilities help everyone understand what needs to happen at each end.
Plan the movements, not an open-ended hire
Say whether you need one way, an outward and return journey, or several timed transfers. A coach waiting nearby, returning later and making repeated shuttle journeys are different transport requirements. Include any meal stop, hotel visit or evening collection in the enquiry rather than assuming it can be added on the day. If the programme changes, discuss it with our team before circulating revised instructions. Use the estimator for the simple journey, and a tailored enquiry for a route that needs more explanation. We confirm the practical arrangements and availability before you book.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.