A clear plan for your school group
Bring the journey details together so the people organising your trip can work from one clear plan.
- Your group
- Universities
- 01
Passengers and accompanying adults
Include everyone travelling in your passenger total. Tell us about luggage, equipment and any particular travel requirements when you enquire.
- 02
School pickup and arrival
Give the exact collection address, the arrival deadline and the time your group needs to be ready for collection. Share any access instructions from the school and destination.
- 03
The journey home
Set out the finishing time, return pickup point and emergency contact for the organiser. Ask our team about any requirements that need confirming before you book.
Planning this journey
Use the exact campus or building address, not just the university name. Tell us who is travelling, the full passenger total and the destination arrival requirement. If the group is joining from several halls or campuses, list those addresses in order and explain how passengers are divided between them.
For trips with a lecture, laboratory visit or other fixed session, include registration and security-check-in time in the arrival plan. Share luggage or equipment needs before confirming travel.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Coordinate a changing passenger list
Appoint one organiser to collect the final numbers and distribute the meeting instructions. Make clear whether guests, staff or speakers are included in the total. A group booking needs a shared collection plan; it is not the same as passengers joining a scheduled public service independently.
Send complex academic travel as a full brief
Fieldwork, overnight visits and journeys between several institutions need more detail than a single destination. Set out each movement, the time required on site and the overnight bases where relevant. Use the multi-day planner for a longer programme so our team can review the complete travel requirement.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
What should a school trip organiser prepare?
Prepare the total passenger count including accompanying adults, pickup and destination addresses, arrival and return times, and an organiser contact. Tell us about equipment, luggage and any particular travel requirements that need confirming.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.