Your journey, properly planned
A good group journey starts with the right details. Put your route, passenger numbers and timings in one place.
- Your group
- Graduation Groups
- 01
Your group
Count everyone travelling, including organisers. Tell us about luggage, equipment and any particular travel requirements so we can discuss the right arrangements.
- 02
Your route
Add the exact pickup addresses in the order you would like to visit them, followed by your destination. Share any access instructions you already have.
- 03
Your timings
Choose a departure time or an arrival deadline. For a return journey, give the collection time and tell us whether you want the coach to wait or return later.
Planning this journey
Confirm the ceremony venue and the time graduates need to report, not only the public start time. Add gown collection, photography or reception plans where they affect the required arrival or departure. Count everyone travelling, including accompanying guests, and tell us if some people need only one leg.
Use an exact coach meeting point agreed with the venue. Graduation days can involve several nearby buildings, so a university name alone is not enough to establish the right drop-off.
Use the estimator for a straightforward journey, or send the complete itinerary as a tailored enquiry. Our team confirms the route, coach access, timings and vehicle availability before booking.
Give the group a shared timetable
Keep ceremony admission and guest tickets separate from the transport booking. Tell passengers when and where to meet, who their lead contact is and whether the coach is taking them to another celebration afterwards. If several ceremony sessions are involved, explain the different groups and times in a tailored enquiry.
Plan for the time after the ceremony
Allow the group to finish photographs and other booked activities before the return collection. If you want to include a restaurant, hotel or another destination, give the additional address and timings. A revised celebration plan may change the coach requirement, so keep our team informed before confirming the final journey.
Make your journey a plan.
Choose your pickups, destination and timings. Get an estimate, save your journey and send an enquiry to our coach hire team.
Prefer to open the calculator separately? Open the coach hire estimator.
Good to know.
A few answers before you set off.
What should our group organiser prepare?
For Graduation Groups, start with one organiser contact, a full passenger count, collection addresses and the travel date. Include luggage, equipment and any particular travel requirements, plus the arrival and return timings. Our team can then discuss the arrangements for your journey.
How many people can travel on a coach?
Each coach has up to 53 passenger seats. For larger groups, the estimate builder calculates the additional coaches needed. Tell us about luggage and any particular travel requirements so our team can confirm the arrangements.
How do I get a coach hire estimate?
Use the estimate calculator on this page. Enter your passenger numbers, travel date, pickup points, destination and timings, then choose your journey arrangement. You can save your journey and send an enquiry to our team.
Can we have more than one pickup?
Yes. Add the pickup points in the estimate builder in the order you would like to visit them. The proposed schedule allows boarding time at each pickup. Our team checks the practical arrangements before confirming the journey.
Is the coach booked when I send an enquiry?
Sending an enquiry does not reserve a coach. We email a copy to you and our team, who check coach access, timings and availability before confirming your quote.
Can I save the journey and share it with passengers?
Save your private journey link to return to your plan and follow your enquiry. The calculator also provides a passenger itinerary without prices or contact details. Keep your private journey link for the organiser.
What if my journey needs a different arrangement?
Use the tailored enquiry form in the calculator for a different return route, multiple destinations or a journey it does not cover. Include your full route, dates, passenger numbers and preferred timings so our team can help.